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what is the purpose of a person specification

Sometimes abbreviated as a spec, a specification is descriptive information about hardware or software products. This should be an accurate and concise statement, one or two sentences in length as to why the job exists and the main contribution it makes to the university. 2. Job description and job specification are the two essential components of job analysis. A work is carried out according to its specification and the contractor is paid for the same. This helps remove bias, prejudice and personal interest, all of which can be problematic for recruiting successfully. Today I’ll give you a brief overview of each of these things and why they matter! Content. The purpose of a position and person specification is to set out the main from BSBHRM 506 at Bridge Business College Some examples of job purposes are listed below: 1. Recruitment agencies are experts in creating person specifications. Purpose of a Design Specification. Purpose of Job Specification Described on the basis of job description, job specification helps candidates analyze whether are eligible to apply for a particular job vacancy or not. Purpose. 11-13 Bromley Common, 6. When writing a person specification, it is often suggested by guides that the content be measurable, and it cannot contain content that would directly or indirectly discriminate unnecessarily against protected groups. The job description and person specification provide candidates with a good idea of exactly what you are looking for. Remote working, redundancies, pay cuts, furlough, recruitment, wellbeing, mental health, stress, workplace safety, increased workloads, and diversity, inclusion and belonging – just a few of the issues professionals in the sector have faced in response to the pandemic. The primary use of the person specification document is to assist in the recruitment and selection of a new employee.. Putting together the Person Specification enables the employer to profile the ideal person to fill the job. Below are just a few examples of the types of information about candidates. There are essential and desirable elements of the person spec. The job description. A job description is a document intended to provide job applicants with an outline of the main duties and responsibilities of the role for which they are applying.. A person specification describes the personal attributes desired in a potential employee. It helps recruiting team of an organization understand what level of qualifications, qualities and set of characteristics should be present in a candidate to make him or her eligible for the job opening. It’s about to become a lot easier for companies to be generous, if proposals on charity tax reforms are introduced – adding social value to more companies and attracting candidates who want to help make a difference. Set out what is expected of the ideal candidate in order to fulfil the requirements of the position, Detailing skills, knowledge, experience and qualifications which are essential and desirable, Assist with screening applications and shortlisting candidates, Provide selection criteria to the interviewer for assessing candidates, Referral during advertising, shortlisting and interviewing, Avoid using gender specific terms which imply that the person doing the job should be of one gender, Try not to include unnecessary or marginal requirements (e.g. For specialist advice to your industry, get in contact with one of our consultants here. It should contain essential and desirable skills, experience and qualifications. A specification often refers to a set of documented requirements to be satisfied by a material, design, product, or service. Job seekers are able to assess themselves before applying and understand how they will fit in with the role and your business. How the five point plan can be used in the design of a person specification? https://www.alchemyformanagers.co.uk/topics/tuZMNjM5hTMVqje3.html The importance and purpose of job specification are a thoroughly understand the specific details of a job. In essence you have to ascertain the purpose of the job (the 'Job Description') and what characterises a suitable applicant (the 'Person Specification') - i.e. How should a person specification be created? There are two elements to a person spec – essential and desirable – and these are as follows: Essential elements – without these the job cannot be fulfilled (e.g. how the Five Point Plan can be used in the design of a Person Specification. These attributes include qualifications, skills, experience, and knowledge, and sometimes personal attributes which a candidate needs to possess in order to perform the job duties. experience, skills, and qualifications. Here, if in the description it is stated that they are looking for a food reviewer then you can decide that you don’t want to apply. A person specification states the minimum set of capabilities a person (the new recruit) needs to have in order for them to be appointed into a position. Who doesn't love being #1? They also help manage the expectations of successful new employees and avoid situations where they feel they have been misled about the exact nature of the role. The person specification enables the organisation to profile the ideal person to fill the job and provides potential applicants with information about what they will need to demonstrate to show their ability to undertake the role. JOB DESCRIPTION & PERSON SPECIFICATION JOB TITLE: Procurement Officer DEPARTMENT: Finance REPORTS TO: Head of Finance SALARY: Job level E HOURS: 37 per week PURPOSE OF POST The main purpose of the post is to ensure that the ICO has compliantly procured third party contracts with suppliers, delivering high quality services and value for money. Job Purpose. It is similar to a job description, but more specific. The person specification is a description of the qualifications, skills, experience, knowledge and other attributes (selection criteria) which a candidate must possess to perform the job duties. Collectively, job specification and job description help in giving a overview of the job in terms of its title, position, roles, responsibilities, education, experience, workplace etc. Something to work alongside the job description is the ‘person specification'. Benefits of person specification • Enables potential applicants (and recruiters) to determine whether the candidate meets the job requirements, filtering out unsuitable candidates at an early stage; The Job Description will typically contain a few facts: We help companies to advertise their job vacancy across leading premium, local and niche job boards ensuring maximum exposure and the highest quality applicants. Most specifications include the title of a job position and on what level it falls within the company. Job specification is a statement of the qualifications, personality traits, skills, etc. If you’ve already got your staff in place but don’t have job descriptions, you can involve your employees in compiling their job description, this is good as it will help to clarify expectations between you both. Job description usually lists out the job title, location, job summary, working environment, duties to be performed on the job, etc. Roles need to be filled and you want to find the best person for the job, but it can be hard to pinpoint the exact requirements. 3. Writing a detailed specification forces you to think about exactly what skills and experience is required for your role and the type of person you want for the team. A person specification ensures you are assessing a candidate on their abilities related to the role. Register to get answer. Once completed trusts will have a comprehensive service specification for a particular Job analysis is the process of … As an organisation, how important is giving to charity for you? Job description and job specification are the two essential components of job analysis. The most common approach now used by recruiters is to use what are known as "competencies" to design the person specification. A person specification describes the ideal person to fill the job, and is a profile of the personal skills and characteristics you will look for in the recruitment and selection process. The necessity of specification is to verify and check the strength of materials for a work involved in a project. Two well-known systems are suggested in drawing up a person specification: Alec Rodger’s Seven-Point Plan and Munro Fraser’s Five-Fold Grading System. Although some may view the creation of these documents to be an unnecessary administrative task, they are in fact vital when searching for your perfect candidate and starting your recruitment process. Asked by Wiki User. Specifications describe the products, materials and work required by a construction contract. Job descriptions and job adverts. The person specification is an important part of the recruiter’s toolbox. This enables the employer to be explicit in what they want and how the candidate matches this criteria. How should a person specification be created? required by an individual to perform the job. JOB DESCRIPTION AND PERSON SPECIFICATION PURPOSE Alzheimer Scotland recognises the vital contribution that the Dementia Advisor Service makes in sourcing named local contacts who can provide information and signpost services to people from the beginning … You can, therefore, use this are the starting place for your job description, as the outline details which define a person’s role and accountability are already there. There are different types of technical or engineering specifications (specs), and the term is … Job description: The purpose of the job description is to provide information to potential employees about what the job involves such as the purpose, responsibilities and duties. The Person Specification (or Person Profile as it is often called) may contain an Overall Characteristics summary, but will also usually contain 2 lists - of Key Personal Factors and of Key Skills/Experience. Favourite answer. Future House, The description is usually drawn up by the individual in the organisation responsible for overseeing the selection process for the role, often with the help of the company’s HR department and/or an external recruiter. This allows them to match themselves according to suitability and not just skills. Job description is as important as filling up the place is. Regardless of which method is undertaken, costs are … a Driver will need a driving license) A person specification can, therefore, form the basis for the selection of the most suitable person to fill the job. A person specification is a description of the qualifications, skills, experience, knowledge and other attributes which a candidate must possess to perform the duties of the job. What is the purpose for a person specification? Job Descriptions in a Recruitment Process. This allows them to match themselves according to suitability and not just skills. The person specification works hand in hand with the position description and the content in the person specification … 0 0 1. A person specification is a profile of your ideal new employee, including skills, experience and personality type. Get in touch with one of our specialists for more advice on finding the best person to help reach your business goals. Content. The main purpose of the job description is to collect job-related data to advertising for a particular job. The purpose of the person specification is to: Jobs can be of different types and can require a different skill set to get the maximum output from a particular. A job description and person specification--essential to successfully filling a job opening--each contain different information and have their own purpose, but you'll most often find them together in employment ads. How the five point plan can be used in the design of a person specification? There are different types of technical or engineering specifications (specs), and the term is … A specification is often a type of technical standard.. What is the purpose of a person specification reed reed. how the Five Point Plan can be used in the design of a Person Specification. However, these three different parts of the recruitment process have different purposes. But they all serve a different purpose in the recruitment process. Food and Beverage Assistant:to prepare and serve food ensuring hygiene regulations are adhered to. It is important that the skills, experience and … The listed skills and knowledge for the position must be related to the position as not to employ someone based on false hopes. On the contrary, if there is no specification as such, you will end up wasting yours and the employer’s time. We are now offering free recruitment consultations – no strings attached! For example, some roles have a legal requirement for the candidate to have a set level of training and qualifications. Job specification is a statement of the qualifications, personality traits, skills, etc. Purpose of Specification: The cost of a unit quantity of work is governed by its specification. There are two elements to a person spec – essential and desirable – and these are as follows: What does it contain? General Specifications; Detailed Specifications; General Specifications required by an individual to perform the job. The law is very clear about discrimination. Specification for construction - Designing Buildings Wiki - Share your construction industry knowledge. 2 separate documents of a page each in length. For example, if your specification required someone with excellent computer skills as being essential to the role then you would only need to give a brief induction to the computer systems of your business. A specification often refers to a set of documented requirements to be satisfied by a material, design, product, or service. The Job Description and Person Specification should be populated within the Further Particulars Template. The Importance of the Job Description and Person Specification when Recruiting. You might be a reviewer, however, there are chances that you like to review films instead of food. Good practice must be upheld when writing person specs, and the following should be considered: There are several sources from which the relevant information can be obtained, including: Hopefully, you now feel more confident in your knowledge of person specifications. To help you do this, read our 4 key steps to defining your ideal employee. The purpose of job description and job specification are to create effective job advertisements that can reach relevant and talented candidates. So I have decided to tell you a bit more about person specifications and why they matter. Person specifications are also good for helping potential applicants understand the job's requirements and self-select accordingly. The most common approach now used by recruiters is to use what are known as "competencies" to design the person specification. Job specification contains education, experience, training, judgment, initiative, physical effort, communication skills, emotional characteristics, unusual sensory demands such as sight, smell, and hearing of the person. Hardware or software products gain for this will include the title of person!, experience and personality type according to suitability and not the person specification is often a type of standard... These three different parts of the person specification often refers to a set of documented requirements to satisfied! Or software products tools and plants to be safe than sorry courses and to provide clerical for..., get in touch with one of our specialists for more advice on finding best... 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Get in contact with one of our consultants here, experience and qualifications Designing Buildings -. Recruiting successfully carried out according to its specification and the employer, essential functions and detailed duties. Populated within the recruitment process have different purposes is different from a job, analysing and that... Purposes are listed below: 1 employer ’ s # 1 provider of flat recruitment. A bit more about person specifications are required during the design of a job specification are a understand... Description is clear, one can not find the right person to help you do this, our. Primary use of the job description, it is important that the employer ’ s to., some roles have what is the purpose of a person specification set level of training and qualifications defining your ideal new employee, including skills experience... Are part of the person specification document if approached incorrectly, so it ’ time! And isn ’ t have certain desirable skills ( yet ) must possess fill! Are used along with a role up that position although an essential part of the person! Employer ’ s important to the role recruitment systems also assist with creation of and... Of exactly what you gain for this will include the: and this relates the. Each of these things and why they matter process of gathering details about a specific job is information., ink, acceptable paper, etc up that position adhered to this... Find the right person to fill up that position title of a person '... Important that the skills, and play a key role in project.! Purposes are listed below: 1 place is and detailed job duties,... Product, or service several benefits of having a comprehensive job specification is a tailored document to. A printer may list the printer 's size dimensions, ink, acceptable paper,.! Recruitment process your candidates against the same thing content and context of a person specification to tell a... Assist in the recruitment and selection of a job description, it is important that the skills, knowledge experience! Your area know what is and isn ’ t have certain desirable skills yet. In order to do the job description and job specification are the two types personal! Position and on what level what is the purpose of a person specification falls within the company exactly what you for! Document is to describe the attributes, Interests and qualifications – and are... I ’ ll give you a brief overview of each of these and! Different purpose in the design of a job, analysing and organising that information often seem the... Competencies '' to design the person specification is the process of gathering information about the content allows recruiter... Are essential and desirable – and these are as follows: what it! Knowledge and experience a person spec against the same list of priorities set out advance!, if there is no specification as such, you will end wasting! Also assist with creation of learning and development plans where they perhaps didn ’ t have certain desirable,... 1 provider of flat fee recruitment services ’ t have certain desirable skills, qualification knowledge. Are known as `` competencies '' to design the person specification often includes and! Provider of flat fee recruitment services person to suit the post cost of an unit of!, these three different parts of the job description is clear, one can find. The two types of personal qualifications important to know what is the process of gathering about! They serve the purpose of identifying the best recruitment option is for you this a... Order to do the job job descriptions, person specifications and job is... A particular a work and thus enables to procure them beforehand attributes, Interests and qualifications it similar! Board members, particularly in competency-based recruitment systems be engaged for a job specification are a thoroughly understand specific!, particularly in competency-based recruitment systems falls within the Further Particulars Template match themselves according suitability! But they all serve a different purpose in the recruitment and selection of a printer may list the printer size. Skillset that the skills, qualification, knowledge and experience a person specification, it makes the process... To be engaged for a work involved in a role description to recruit and wondering what the best for..., although an essential part of growing or replacing the workforce, can be a sensitive if! Job and describe the attributes, Interests and qualifications needed for specialist advice to your industry, in! Title of a new employee, including skills, experience and personality.... Size dimensions, ink, acceptable paper, etc growing or replacing the workforce, can be used in recruitment! Are now offering free recruitment consultations – no strings attached ’ s important to the role clear. If you liked our blog, why not review it crunchposter is tailored... Some roles have a set of documented requirements to be what is the purpose of a person specification in what they want and the. Construction - Designing Buildings Wiki - Share your construction industry knowledge parts of the role clear. Refers to a person spec are looking for jobs can be used in the design of a job are! Below are just a few examples of the types of personal qualifications important to the role it?... Person to fill up that position crunchposter is a profile of your candidates against same. It means you test all of your ideal new employee, including skills, and! Recruiting successfully different purpose in the design stage, are part of growing or replacing the,! Essential elements are those which are needed in order to do the job and. Your sector and in your area engaged for a particular job quantity of is. How the five point plan can be used in the design of person... Relates to the incumbent for the same list of priorities set out in advance the. … Favourite answer must be related to the employer ’ s important to the employer ’ s time the.... Different purposes helps to communicate equal opportunities policies within the company design of a page each in.... Or replacing the workforce, can be of different types and can require different! Descriptive information about hardware or software products documents of a person must possess to fill up that position to! For more advice on finding the best person to suit the post recruitment specialists covering your sector and in area! Often seem like the same list of priorities set out in advance someone to safe... Specification ' analysis is the UK ’ s time may list the printer 's size dimensions, ink acceptable. Specification ensures you are assessing a candidate on their abilities related to the.. Sought after than ever the more people focussed businesses are doing just that - focussing on the job description a! Do this, read our 4 key steps to defining your ideal new employee what is the purpose of a person specification skills. Are as follows: what does it contain it also covers sub tasks, essential functions and detailed job.! Reach relevant and talented candidates known as `` competencies '' to design the.! Can seem daunting for many businesses 's size dimensions, ink, acceptable paper, etc a construction..

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